Combining qualitative and quantitative forecasting methods enhances decision-making by providing a holistic view of the supply chain. This perspective helps management understand how actions impact various departments and anticipate potential consequences. Improved collaboration between departments facilitates information sharing and increases data accuracy. When departments work together and build strong interdepartmental relationships, the entire supply chain benefits. As discussed in Assessment 3, viewing the organization as a whole is crucial to understanding the potential ripple effects of decisions throughout the supply chain.
For example, if the sales composite forecast indicates a lack of customer interest in a new product despite marketing efforts, Mainland Tools may need to adjust its purchasing and production plans. Conversely, if customer demand exceeds expectations, necessary adjustments must be made to accommodate the increased orders.
Thompson Tools currently uses Microsoft Office Suite, but a new collaboration tool is needed to enhance teamwork across branches. The chosen tool must integrate with existing tools and facilitate communication with Mainland Tools in China.
SharePoint
SharePoint is a logical choice for users familiar with Microsoft Office, easing implementation and integration with existing tools. It allows document storage, easy access, and collaboration among team members with adjustable authorization levels for reading or editing [ CITATION Pro14 \l 1033 ]. Multiple users can edit files simultaneously and share information through instant messaging within the platform. Although relatively simple to learn, SharePoint’s interface can be somewhat cumbersome. It is designed for small businesses and can be accessed via local networks or an app, raising concerns about data security. SharePoint memberships cost $5-20 per month per user or are available with Office365 for $99.99 annually [ CITATION Pro14 \l 1033 ].
Planner
Microsoft Planner is designed for task management, allowing the creation, assignment, and tracking of tasks [ CITATION Kee19 \l 1033 ]. It features progress charts and status updates, helping staff stay on track and enabling management to identify bottlenecks. Its modern interface and real-time information sharing offer a dynamic approach compared to traditional tools. Implementing Planner requires more extensive training than SharePoint, but its user-friendly and intuitive design makes it a worthwhile investment. Planner is available through Office365 for $99.99 per user per year, or $8.33 per month.
Teams
Microsoft Teams enhances team communication with a focus on creating and managing teams [ CITATION Lea19 \l 1033 ]. It offers a dynamic interface and a social component for sharing gifs and emojis. Teams provides a middle ground between SharePoint and Planner, combining elements of both. It is also available through Office365 for $99.99 per user annually. TEAMS and SharePoint are often used together to create a comprehensive collaboration environment, though they may lack some robustness desired in a collaboration tool [ CITATION Mic19 \l 1033 ].
The best solution for the organization would be to combine SharePoint and Planner, providing a platform for intradepartmental collaboration supported by project management features. Both tools are available through Office365, ensuring seamless implementation and integration.
Ethical & Legal Implications of Collaboration Tools
Securing intellectual property is a primary concern when using collaboration tools. In countries like China, where intellectual property laws may not be strictly enforced, protecting confidential information is crucial. Non-disclosure agreements and contract negotiations must be treated as classified. A multifaceted security approach, including multi-factor authentication, authorization, and encryption, is necessary [ CITATION Ken18 \l 1033 ].
Effective collaboration across different components of an organization and its supply chain is essential for growth and success. By focusing on key departments and understanding their roles in achieving company goals, internal associates can recognize their impact on the broader picture. Utilizing collaboration tools like SharePoint and Planner can improve communication and information flow, supporting ongoing projects and enhancing efficiency. The ultimate aim is to leverage these improvements to boost sales and profitability while minimizing effort. Teamwork truly makes the dream work.
References
Chambers, J. C. (1971, July). How to Choose the Right Forecasting Technique. Retrieved from Harvard Business Review: https://hbr.org/1971/07/how-to-choose-the-r